Baird’s Private Wealth Management (PWM) business is dedicated to attracting the best global talent to meet the firm’s mission of being a best place to work. Our PWM business has a team of recruiters responsible for sourcing, attracting, and hiring top talent. This role follows a hybrid schedule, with four days in the office and one day working from home.
The PWM Recruiting Coordinator is a key member on our team and will provide proactive administrative, transactional and coordination support on the full-life cycle recruiting process. With keen attention to detail and a positive approach, this individual will help make our recruiting function run seamlessly and successfully. This role collaborates directly with the PWM Talent team and other partners.
As a PWM Recruiting Coordinator, you will:
- Facilitate interview scheduling process including contacting candidates via phone and email for availability, coordinating calendars with interviewers and applicant, and sending confirmation emails and meeting requests to participants.
- Performs high-volume calendar management including complex interview schedules for recruiters including video, phone, and onsite interviews.
- Collaborates with recruiters in driving process improvement efforts and making strategic recommendations.
- Monitors the PWM recruiting email inboxes and phone messages to ensure timely responses to inquiries.
- Proofs offer letters for consistency and accuracy.
- Draft offer letters as needed.
- Continually seeks opportunities to increase client and candidate satisfaction and deepen these relationships.
- Organizes and updates Microsoft Teams and OneNote with recruiting documents and information.
- Facilitates the interview, offer letter and onboarding process for the Financial Advisor Training Program (FATP).
- Assists with pulling data and generating reports via Workday.
- Supports both internal and external stakeholders by proactively solving problems that arise throughout the interview process (i.e., technical difficulties, last minutes changes, etc.)
- Assists in posting positions via our Workday applicant tracking system and job boards.
- Supports our D&I council with administrative duties including scheduling meetings and sending follow-up communications.
- Assists in the coordination of other recruiting activities including administrative duties as needed.
- What makes this opportunity great:
- Serve as the connection between our internal clients across the firm, and external clients around the world.
- Unique culture that values diverse backgrounds and perspectives while emphasizing teamwork and a strong sense of partnership.
- Ability to work a variety of teams and leaders, proving your ability to be flexible and highly adaptable.
What we look for:
- Minimum of one year of talent acquisition experience.
- Experience with an Applicant Tracking System, preferably Workday is a plus.
- Strong organizational skills and ability to prioritize daily workflow to effectively organize tasks to achieve specific goals.
- Strong oral and written communication skills.
- Attention to detail.
- Familiarity with Power BI, including creating dashboards and reports, preferred.
- Capable of handling a diverse workload and prioritize assignments accordingly.
- Ability to handle large volume of administrative detail with accuracy and reliability.
- Great follow-through and initiative, using good judgment and a willingness to take on new tasks.
- Ability to work effectively as a team player and remain flexible.