Guidelines for Employers & Recruiters

Organizations who wish to participate in on-campus events like career fairs and info sessions will be asked to affirm their review and compliance with the above guidelines.

Recruiting Guidelines

The UCLA Career Center is committed to being a connection point between employers,
recruiters, and the UCLA Campus Community.

In pursuit of this mission, the Career Center hosts on-campus and virtual services designed to support employers in their efforts to recruit and hire Bruins for actual or anticipated employment opportunities. We expect recruiters to abide by the following guidelines as they participate in all recruitment activities at UCLA, including but not limited to: posting jobs and internships on 12twenty, hosting info sessions, participating in on-campus interviews, and attending career fairs.

We expect all employers and recruiters who wish to participate in campus recruiting at UCLA to follow all applicable federal, state, and local employment laws, including guidelines defined by Equal Employment Opportunity Commission for Prohibited Employment Practices.

The UCLA Career Center also recommends all employers and their representatives familiarize themselves with the National Association of Colleges and Employers (NACE) Principles for Ethical Professional Practice prior to recruiting at UCLA.

12twenty
All University Recruiting arranged with the UCLA Career Center will be conducted in whole or in part using the online platform 12twenty.

Creating a 12twenty account, successfully completing their employer verification process, and requesting to connect with UCLA on 12twenty are the first steps to engaging in any virtual or on campus recruiting activities with the UCLA Career Center.

In order to participate in any recruiting activity with the UCLA Career Center, employers must have an approved 12twenty account and an approved connection request with UCLA. 12twenty uses industry standard employer verification strategies, and the UCLA Career Center serves as a second layer of verification by reviewing each employer connection request before approval. Learn how to connect with universities on 12twenty here.

Connecting with UCLA On 12twenty
The UCLA Career Center requires all recruiters to provide the following business information in order to connect with us on 12twenty. These four items are not negotiable:

1. A complete business address including street, number, unit or suite, city or town, zip code and country – no PO Boxes or residential addresses will be accepted
   
2. A professional email domain connected to the recruiting organization (publicly accessible domains like Gmail, Hotmail, mac.com, sbcglobal, aol, yahoo and the like will not be accepted)
   
3. A Business telephone number
   
4. A Company website or LinkedIn

Pay Transparency
The UCLA Career Center requires all jobs and paid internships to provide the salary, hourly pay rate, or range of either pursuant to California Senate Bill 1162 (SB 1162). These details are collected to ensure each paid opportunity on 12twenty satisfies minimum wage requirements.

Employers with fewer than 15 employees must provide hourly or salary ranges for prospective employees to our staff upon request.

Confidentiality
All materials received from our students (letters, resumes, transcripts – via email or hard copy), should be shared only with those at your firm involved in the hiring process. There should be no disclosure of student information to another organization without prior written consent of the student, unless necessitated by health and/or safety considerations, in accordance with the Family Educational Rights and Privacy Act
(FERPA). Any information collected from students at UCLA, regardless of source, should only be used for the purposes of connecting students to real employment opportunities. Student information and our recruiting services are not to be used for marketing, sales, or to promote any services.

Third-Party Recruiting
Third-Party Agencies must clearly identify themselves as such on their 12twenty profile and may ONLY post listings for bona fide employment opportunities. Campus interviews are available only if scheduled and conducted by the hiring organization’s
employees, rather than by third-party representatives. The Career Center reserves the right to evaluate third party postings and determine approval on a case-by-case basis.

The Career Center encourages third party agencies to make themselves aware of the following expectations for their job postings. Postings that do not meet the guidelines below are subject to removal from 12twenty.

1. Positions must be for a specific opening
2. Postings must disclose the company for which candidates will be hired
3. Postings cannot serve to advertise your company or website, your online job board, or encourage students to e-mail for other openings or details.

Commission-Based Sales Positions Policy
100% commission-based positions are not eligible for on-campus interviews and must provide full disclosure about the nature of the compensation is provided in writing upon request.

Eligibility & Candidate Screening
The UCLA Career Center will not screen candidates based upon employment eligibility. Employers are encouraged to consult with their legal counsel and establish legally permissible internal screening procedures before posting jobs or recruiting on campus.

Employers may include employment eligibility information in their 12twenty job descriptions so that the candidates may self-screen.

Start Ups
The UCLA Career Center welcomes Start-Ups into the UCLA recruiting community. The following criteria will be used in order to identify appropriate opportunities from for students at UCLA. Start-Ups must demonstrate significant progress in the business development process in order to gain access to UCLA recruiting services by providing:

1. All information needed to satisfy 12twenty’s employer validation protocols, including tax identification information. Learn more about 12twenty’s employer verification process here.
   
2. All business Information required to connect with UCLA on 12twenty (see Connecting with UCLA On 12twenty above)
   
3. Confirmation that they are not using recruiting services to seek investors or potential partners
   
4. Confirmation that the position is for pay, not just for equity
   
5. Sample employment contracts provided to university recruits, upon request

Network Marketing & Multi-Level Marketing Organizations
The UCLA Career Center uses FTC Business Guidance Concerning Multi-Level Marketing and Multi-Level Marketing Businesses and Pyramid Schemes as criteria to review employers’ eligibility for recruiting services.

In order to recruit at UCLA, the following criteria must be met:

1. Employees must not be expected to pay up-front costs for the right to sell a product
   
2. Pay structure must be clearly detailed in each job posting, and must not include pay unrelated to the employee’s own product sales
   
3. Realistic compensation estimates must be disclosed in each job posting

Unpaid Internships
While unpaid internship opportunities are accepted by the UCLA Career Center, they are subject to higher levels of scrutiny based on academic rigor and benefit to the student intern. For more information, please review the guidance detailed in Fact Sheet #71: Internship
Programs Under the Fair Labor Standards Act (FLSA).

Our team incorporates guidance from the FSLA into a 3-tiered evaluation for each unpaid internship to be posted on 12twenty. They include:

1. Duration – the start and end dates for each internship must be clearly stated in the position description
   
2. Expert Supervision – internship experiences should be designed and / or supported by supervisors or mentors with deep subject-matter knowledge to foster an environment that is an extension of the classroom
   
3. Primary Beneficiary Test – as an unpaid opportunity, benefit to the unpaid intern must be clear. Employers are encouraged to demonstrate experiential learning benefits by citing relevant learning outcomes for the intern in the job description

Alcohol
Use of alcohol at any time during the recruiting process is inappropriate, on or off campus. This includes receptions, dinners, company tours, etc.

Exceptions
The UCLA Career Center reserves the right to make exceptions to these guidelines as warranted by special circumstances if it is deemed acceptable and beneficial to our students, the Career Center, the University, or recruiters using our services. Exceptions
will be considered on a case-by-case basis. Any exception made does not constitute a change in policy, nor is there a guarantee that the same decision will apply in the future.

Good Faith Recruiting Standards
The UCLA Career Center expects all recruiters to operate in good faith in compliance with these policies and with UCLA True Bruin Values while interacting all constituents at UCLA—including but not limited to students, staff, and other event attendees. The UCLA reserves the right to discontinue recruiting relationships that do not meet these standards at our discretion.